Minutes Notes of the May 28, 2021 Monthly Meeting
President Dave Goodloe called the business meeting to order at 12:07 PM
Approval of Minutes:
Motion made by –Gerry McCullam
Supported by – Tim Hollis
All ayes – motion passed
Approval of Treasurer’s Report: April verbally presented by Michael Viazanko
Motion made by-Gerry McCullam
Supported by – Mike Wilson
All ayes- motion passed
Old Business:
Bylaw changes, Gerry provided the membership the history for the proposed change to the by-laws. Both Gerry McCullam and Tim Hollis worked together to amend the by-laws to allow for up to four active members (currently allows two). This was proposed by Scott Cope during our March meeting.
Some communities have larger staff that would benefit to be a member of OCBOA as an Active member but the current language restricts this to only two members.
President Goodloe asked if the by-laws should include website maintenance duties of a board member. Tim Hollis indicated that if it’s in the by-laws it would prevent the board from assigning it to a different board member if they get too busy. Keeping it out of the by-laws allows for much more flexibility to get this duty completed.
Since the proposed by-law changes were not sent out in the required time prior to the meeting, the vote from the membership will take place at the June meeting.
Retaining walls, President Goodloe is interested in getting information from the members so he can review for Lake Orion. Since he was absent last month he wanted to get up to date on how they’re being handled. Tim Hollis has offered to provide him a copy. Larry Butler provided information on how Novi handles these.
New Business:
Open Discussion:
President Goodloe asked for input on how communities handle state complaints against a builder. Tim Hollis provides some insight on how Rochester Hills handles them. Gerry McCullam acknowledged that they haven’t had one in years. There was discussion in regards to writing complaints under “workmanship” and if it can still be used since it’s not in the actual code. Mike Viazanko brought up that it was presented by Keith Lambert a couple years ago that we were allowed to write workmanship since it’s in the builders licensing law. I’m sure there will be further discussion on this topic, hang on tightly.
President Goodloe asked the members how they handle in ground pools and changing of the grades. Rochester Hills explained their process. Novi mentioned that the pool contractor has to remove the access dirt so they don’t change the grade and affect the surrounding properties.
President Goodloe asked how communities are coping with construction material shortage and costs. Some communities will issue a temporary ℅ if items on backorder are an interior item. The exterior needs to be completed to protect it from the weather. It appears that most communities handle these on a case by case basis.
Past President Tim Hollis brought up the challenge he faced on enforcing the requirements in their deck guide. A builder says it’s not a legal document since it’s not adopted by the state. Tim explained that it’s a guide for people to use since the MRC is silent on how to meet the requirements for guardrail loads etc.
i.Orion Township requires guardrail connection details to be included on the plans submitted for permit.
ii.Orchard Lake hands out the deck guide to their residents and contractors with positive feedback. way to go Gerry!
President Goodloe asked if anyone would be interested in doing June's meeting in person. The attending members had no interest since we already voted to stay virtual until after summer. Idea crashed and burned.
Close Meeting:
Motion made by Tim Hollis
Supported by Larry Butler
All ayes - motion passed.
Respectfully submitted,
Michael Viazanko
Secretary/Treasurer