March 2021 Minutes

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Minutes Notes of the March 25, 2021 Annual Meeting


President Goodloe called the business meeting to order at 12:02 PM 


Approval of Minutes: 

Motion made by –Scott Cope 

Supported by – Jeff Zielke

All ayes – motion passed


Approval of Treasurer’s Report: March  

Motion made by-Gerry McCullum

Supported by – Bruce Johnson 

All ayes- motion passed


Old Business: President Goodloe discussed.

  1. Here is the up to date amount of members from Michael Viazanko. The membership renewals are currently at 44 members with 50 members signed up with Madcad.

  2. Classes/Training, David Goodloe asked the membership about extending the eligible attendees to other individuals needing Act 407 credits that are not members of OCBOA. It was supported by the membership to allow for them to attend even if they are not active members. This support will be in effect until the end of the current Act 407 cycle. This will be discussed at the September meeting to see if we should extend it further. The reason for allowing the additional attendees is to get other inspectors and other code officials the necessary training needed to get their registration renewed in September. It doesn’t seem that LARA is going to make any adjustments or extensions to the deadline due to the pandemic. Gerry McCullum will review the bylaws and bring it back to the Members at the April meeting to make sure we are not violating any of them.

  3. The members discussed the need to have damage assessment training with Oakland County. Tim Hollis mentioned that Semboia is currently working on setting up a training with them for their April Semboia meeting. OCBOA will wait and see if that class is scheduled before proceeding with setting a class up for the members.

  4. Members have agreed to continue using Iroquois Club when in person meetings are resumed.




New Business:  

  • Hybrid Training, It was discussed with the members about having a “hybrid” style meeting. Having a meeting in person while it would be streamed to the members that couldn’t attend due to covid restrictions. It was recommended to postpone any in person meetings until the organization regroups after the summer months. This will be determined on the status of the covid restrictions at that time. All the members agreed to proceed with zoom meetings until the summer break.

  • Tim Hollis gave an update on what Rochester Hills is doing about roofing permits. They are currently still working on a program and brochures and will present it to the members when it’s completed.

  • Tim Berger advised the members that COCM Spring conference will be in person as of now. The education agenda has been up loaded onto the website. They will also have some training done remotely so people will have to check their website.

  • Scott Cope has asked for the membership to review the by-laws to allow for additional staff members that hold a supervisory position within a community to have a membership that will allow them to vote or hold a board position if they are an “associate” members. The membership was receptive to the idea and wanted it reviewed. Gerry McCullum has volunteered himself and Tim Hollis to research it and bring an update back to the April meeting.

  • It was presented to the membership by Mike Viazanko that Glen Dempsey from Ann Arbor wanted to know if OCBOA would be interested in joining up with Mid-Michigan Code Officials about doing a joint training session with other organizations in Michigan. They want to split the cost to have an all-day virtual training with Russel Thornberg. The membership agreed that OCBOA is not interested in joining up with them. OCBOA is an organization that does not have extra funds to commit to this cost.

  • President Goodloe announced that he is working on a policy and procedure regarding record retention at Orion Township. He will share the final document with the members when it’s completed.

  • The members have expressed to the Board that the Eventbrite process is a great option for registering for OCBOA events. Michael Viazanko will look at making a couple small changes to make it easier for members to log into the meeting. Many members tried to log in with the information on their calendar reminder but it didn’t work. This new registration method will continue even when in person meetings take place again. Registering on line through Eventbrite will eliminate the need for members to pay in cash.



Close Meeting:

Motion made by Gerry McCullum

Supported by Mike Wilson 

All ayes - motion passed. 





Respectfully submitted,


Michael Viazanko

Secretary/Treasurer


February 2021 Minutes

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Minutes Notes of the February 25, 2021 Annual Meeting 

President Goodloe called the business meeting to order at 12:03 PM (since Mike Wilson was late) 

Approval of Minutes: 

Motion made by –Dave Goodloe 

Supported by – Jeff Zielke 

All ayes – motion passed 

Approval of Treasurer’s Report: January & February 

Motion made by- Tim Hollis 

Supported by – Tammy Murray 

All ayes- motion passed 

Old Business: President Goodloe discussed. 

1. Michael Viazanko provided an update to the attendees on the membership renewals and Madcad. There was a total of 35 renewals and 19 communities renewed with Madcad 


There are some communities that paid Madcad but still have to renew their membership 

New Business: “Roundtable” 

• Classes/Training, Discussion from the membership to charge for virtual classes that have Act 407 credits. Instructors are charging the organization and the cost has to be absorbed by the attendees. It was also discussed that during these unprecedented times that the organization allow guests to attend that are a staff member from a community in good standing. It was motioned by Tim Berger and supported by Tim Hollis to charge a fee of 20.00 per attendee for virtual meetings with Act 407 credits. All members approved motion passed. This will be discussed further if we have to stay with virtual meetings after June. 

• The Board has to work on getting ideas on to process payments with the least financial cost to the organization. Details will come forward at next month’s meeting. 

• Attendees discussed the option of relocating the in person meetings once we are able to do so. Currently OCBOA is losing money at each in person meeting due to low attendance and no shows. We have to pay a minimum fee that isn’t always met therefore the organization has to cover the shortage. Though it was discussed it was decided to stay at Iroquois Club. As we transition to electronic payment this will eliminate the cost burden of no shows. Board will discuss with Iroquois Club what they intend to do in the future for the organization. Details to follow. 

• It was also brought up that the membership renewal fee should be raised from 35.00 to 50.00 to help with the shortage and be comparable with other organizations. It was motioned by Dave Goodloe and supported by Larry Butler to raise the fee beginning on January 1, 2022, all members agreed motion passed. 

• Roofing permits, (got to love them) Tim Hollis from the City of Rochester Hills wanted to discuss with the members the progress they are making on this topic. They’ve been working on completing a new procedure that they will be implementing in the next 60 

days. He’s agreed to share with the members at the March meeting on the final outcome. Details to follow and I’m sure more discussions on this topic coming. 

• Tim Hollis from Rochester Hills also wanted to discuss how communities are enforcing insulation requirements for finished basements. He asked if everyone is requiring compliance to the energy code. The responses are as follows, some communities allow people to leave the rolled down blanket insulation installed on new construction and make then insulate below it. Some communities allow them the slice the plastic covering on the blankets and then insulate in front of the blankets. He also asked how communities handled older homes. On older homes they some just require insulation and other communities had no input. What appeared to be a simple topic actually became an eye opener on how each community handles this topic? 

Close Meeting: 

Motion made by Mike Viazanko 

Supported by Larry Butler 

All ayes - motion passed. 

Respectfully submitted, 

Michael Viazanko 

Secretary/Treasurer

January 2019 Minutes

Minutes of the January 24, 2019 Meeting

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President Tim Hollis called the business meeting to order at 12:55 PM.

 

Approval of Minutes:

Motion made by – Bruce Eck

Supported by – Tim Berger

All ayes – Motion pass

 

Approval of Treasurer’s Report:

Motion made by – Gerry McCallum

Supported by – Tim Berger

All ayes- Motion Pass

 

Old Business:

Candidates for Program Chairperson nominated. Mike Wilson of Pontiac

Motion by – Bruce Eck

Supported by – Jerry McCullum

All ayes – Motion Passed

MADCAD Update –Larry Butler –All communities rejoined except Groveland Twp. and Madison Heights. One new community joined- City of Ferndale

 

New Business:

Evaluation of last year’s annual meeting

                Scott Cope recommended recognition of support staff

•           Support for staff  recognition at annual meeting discussed,

 Motion by: Scott Cope

•           Discussed appetizers and desert for annual meeting, Tim Hollis

            Discussed dates and topics for 2019 monthly meetings        

            Committee selected to consider review of OCBOA By Laws. Tim Hollis

  - Chair -Jerry McCullum

  - Committee Member- Bruce Eck

  - Committee-Jim Albus

 

Discussed OCBOAs acceptance of members out Oakland County members - Tim Hollis            

-          This will be reviewed by the By-Law Review Committee

 

 

New Program Chair sworn in by Jerry McCullum

Close Meeting:

Motion made by: Bruce Eck

Supported by: Gerry McCallum

All ayes - Motion

 

Presentation: Round Table Discussion

Credit:  NA

Instructors: NA

 

Location:

Iroquois Club

   

Respectfully Submitted

Larry Butler

Secretary/Treasurer

December 2018 Minutes

Minutes of the December 13, 2018 Meeting

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 President Tim called the business meeting to order at 2:00 PM.

 Approval of Minutes:

Motion made by – Tom Berger

Supported by – Jim Albus

All ayes – motion pass

Approval of Treasurer’s Report:

Motion made by – Scott Cope

Supported by – Gerry McCallum

All ayes- Motion Pass

Old Business:

  • Thank you to Orion Township for their effort in organizing the meeting

  • Tim Mrozowski MSU - retiring

  • Website maintenance – Motion to approve $250 for annual maintenance

    • Motion by: Scott Cope

    • Supported By: George Kilpatrick

  • Introduction of Nomination Committee Chairperson

  • Candidates for program coordinator

New Business:

Candidates for Program Chairperson

Jim Albus, Nomination Committee Chairperson: Report from the nomination committee

President: Tim Berger

            Nominations

a)    Stated names of the person nominated for each position

b)    Asked for nominations from the floor for each position

c)     Ask for motion, second and vote for each position

Motion By:  Mike Viazanko

Supported By:  Tom Berger

President: Tim Berger:

Introduced Past President Gerry McCallum, for the installation of officers.

Gerry McCallum:

1)    Installation of Officers

a)    Program Chairperson TBD

b)    Secretary/Treasurer Dave Goodloe sworn in

c)     Vice President: Larry Butler sworn in

d)    President: Tim Hollis sworn in

 

Outgoing President Tim Berger:

            Presents OCBOA Chapter Plaque to new president

New President: Tim Hollis

            Presents outgoing President with plaque

New President: Tim Hollis

            Addresses the membership

Close Meeting:

Motion made by: Jeff Wren

Supported by: Gerry McCallum

All ayes - Motion

 

Presentation: N/A

Credit:  NA

Instructors: NA

 

Location:

            Canterbury Court

            Kings Court Castle

            Lake Orion, MI 48362

Respectfully Submitted

 

Larry Butler

Secretary/Treasurer

November 2018 Minutes

Minutes of the November 29, 2018 Meeting

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President Tim called the business meeting to order at 12:45 PM.

 

Approval of Minutes:

Motion made by – Tom Berger

Supported by – Dave Herriman

All ayes – motion Passed

 

Approval of Treasurer’s Report:

Motion made by – Tom Berger

Supported by – Mike Viazanko

All ayes- Motion Passed

 

Old Business:

  • Candidates for Program Chairperson….Tim Berger

  • Annual MADCAD Fees Mentioned…..Larry Butler

  • December Christmas Meeting and Kings Court Castle Christmas venue - Larry

  • Discussed OCBOA Checking Account……. Larry

  • Round Table Discussion on Skylights enforcement …..Mike Viazanko

 

New Business:

Candidates for Program Chairperson

 

Close Meeting:

Motion made by

Supported by

All ayes - Motion

 

Presentation: Round Table

Credit:  NA

Instructors: NA

 

 

Respectfully Submitted

Larry Butler

Secretary/Treasurer

October 2018 Minutes

Minutes of the October 25, 2018 Meeting

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President Tim called the business meeting to order at 2:14 PM.

 

Approval of Minutes:

Motion made by – Scott Cope

Supported by – David Goodloe             

All ayes – motion passed

 

Approval of Treasurer’s Report:

Motion made by - Bruce Eck

Supported by – Jeff Wren

All ayes- motion passed

 

Old Business:

  • President Tim discussed adjusting bylaws to allow adjusting membership fees Jerry motion/ Tom B support.

  • Annual MADCAD Fees

  • December Christmas Meeting and Christmas venue - Larry

 

New Business:

Candidates for Program Chairperson

 

Close Meeting:

Motion made by Bruce Eck

Supported by Jeff Wren

All ayes - Motion passed.

 

Presentation: Local Damage Assessment Workshop Approved, Class #CP-17-00097, 4 Hours Credit (2hr. Administrative, 2hr. Communication)

Instructors: Mike Loper PEM and Rob Seely PEM

 

 

Respectfully Submitted

Larry Butler

Secretary/Treasurer

September 2018 Minutes

Minutes of the September 13, 2018 Meeting

Click to Download PDF of Minutes

 

President Tim called the business meeting to order at 2:14 PM.

 

Approval of Minutes:

Motion made by – Bruce Eck

Supported by – Jeff Wren                     

All ayes – motion passed

 

Approval of Treasurer’s Report:

Motion made by - Bruce Eck

Supported by – Jeff Wren

All ayes- motion passed

 

Old Business:

  • President Tim discussed membership dues.

  • Annual MADCAD Fees

  • December Christmas Luncheon

 

New Business:

  • October 25th  Damage Assessment refresher, Vice Pres. Tim CEUs to be awarded

  • Nov 29th next meeting

 

Close Meeting:

Motion made by Bruce Eck

Supported by Jeff Wren

All ayes - motion passed.

 

Presentation: Local Damage Assessment Workshop Approved, Class #CP-17-00097, 4 Hours Credit (2 hr. Administrative, 2 hr. Communication)

Instructors: Mike Loper PEM and Rob Seely PEM

 

 

Respectfully Submitted

Larry Butler

Secretary/Treasurer

June 2018 Minutes

Minutes of the June 21st, 2018 Meeting

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President Tim Berger called the business meeting to order at 1:09 PM.

 

Board Members present: Tim Berger, Tim Hollis, Larry Butler, Dave Goodloe, Jeff Wren, Gerry McCallum, Mike Viazanko, Tammy Murray, Dave Herriman, Tom Berger, Jim Albus, Jerome Hanna,

 

Approval of May Minutes:

Motion made by – Dave Herriman

Supported by – Jeff Wren         

All ayes – motion passed

 

Approval of February Treasurer’s Report:

Motion made by- Gerry McCallum

Supported by – Mike Viazanko

All ayes- motion passed

 

Old Business:.

 

The Energy Code discussion from a previous meeting was brought up again and was decided to be tabled for a future meeting when more members are present to discuss it.

 

New Business:

  • Frank Haywood informed President Berger that he was resigning from the position of Vice-President because his work position has changed. David Goodloe was voted in as new Program Chairperson at the last meeting. The following Board members were voted to move up to new positions and were sworn in by past-president Gerry McCallum:

Tim Hollis – Vice President

Larry Butler – Secretary/Treasurer

David Goodloe – Program Chairperson

 

  • A motion was made by Tom Berger and supported by David Goodloe to suspend our monthly meetings until September 13th, 2018.  All ayes – motion passed.

 

  • Out next meeting will be September 13th, 2018, and will be a class presented by ICC titled “2015 IBC Special Inspections”.

 

Close Meeting:

Motion made by Jeff Wren

Supported by Mike Viazanko

All  ayes - motion passed.

 

Presentation: A round-table discussion on pool safety covers. It was the consensus of the members present that if a code approved safety cover is installed an additional fence would not be required.

Respectfully submitted,

 

Tim Hollis

Vice President

 

May 2018 Minutes

Minutes of the May 24th, 2018 Meeting

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President Tim Berger called the business meeting to order at 12:45 PM.

 

Members present: Tim Berger, Tim Hollis, Larry Butler, Dave Goodloe, Dennis Smith,

Daljit Benipal, Bruce Eck,  Scott Cope, Tammy Murray, Tim London, Gerry McCallum,

Bruce Johnson

 

Approval of March Minutes:

Motion made by – Scott Cope

Supported by – Tammy Murray  

All ayes – motion passed

 

Approval of February Treasurer’s Report:

Motion made by- Gerry McCallum

Supported by – Bruce Johnson

All ayes- motion passed

 

Old Business:.

 

President Berger announced that Frank Haywood has resigned as Vice-president of the Board. The Borad presented a David Goodloe as a nominee for the position on Program Director. Gerry McCallum seconded the motion. All ayes – motion passed. The swearing in of the new Vice President, Secretary/Treasurer, and Program Director will take place at the June meeting.

 

            Gerry McCallum presented a document regarding power safety covers instead of a fence around pools. Gerry asked that this document be sent out to the membership and that the       membership be prepared to comment on it at the June 21st meeting.

 

            The was discussion regarding who enforces MIOSHA requirements. Gerry McCallum       stated that he had spoke with Don Pratt who teaches classes on this topic. Per Gerry,          Don does not believe Building Departments have jurisdiction to write tickets for         violations.

 

            President Berger and Tim Hollis went to Canterbury Village and paid the deposit for the    December 13th, 2018 Annual Meeting.           

 

New Business:

  • Tim Hollis presented information on a new composite deck footing that has an ICC-ES approval. Information for the footing was distributed to those present.

 

  • Scott Cope indicated there is open Customer Service position in the Rochester Hills Building Dept.  Those interested can apply at www.rochesterhills.org.

 

  • Tim Hollis indicated that Kelly Winters, who is one of our past presidents will retire from Rochester Hills on June 1st, 2018. Tim nominated Kelly Winters for honorary membership. Seconded by President Berger. All ayes – motion passed

 

 

 

Close Meeting:

Motion made by David Goodloe

Supported by Scott Cope

All  ayes - motion passed.

 

Presentation: “Office Procedures” presented by Dennis Smith. Class #18402, 2 Hours Communication.  The sign-in sheet has been emailed to those present.

 

 

Respectfully submitted,

Tim Hollis

Secretary/Treasurer

 

April 2018 Minutes

Minutes of the April 26th, 2018 Meeting

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President Tim Berger called the business meeting to order at 12:45 PM.

 

Members present: Tim Berger, Tim Hollis, Larry Butler, Dave Goodloe, George Kilpatrick, Jerome Hanna, David Herriman, Dennis Smith, Daljit Benipal, Mark Pilot, Albert Boscaglia, Bruce Eck, Randy Warunek,

 

Approval of March Minutes:

Motion made by – George Kilpatrick

Supported by – Dave Herriman  

All ayes – motion passed

 

Approval of February Treasurer’s Report:

Motion made by- George Kilpatrick

Supported by – Bruce Eck

All ayes- motion passed

 

Old Business:.

 

President Berger asked how Madcad was working for everyone. The response was positive.

 

Tim Hollis indicated the Board is still planning to post the Damage Assessment Manuals on the website once we determine if they are up to date. He has reached out to Mike Loper at Oakland County and is waiting for a response.

 

Gerry McCallum could not be at today’s meeting so the discussion from the last meeting regarding swimming pool barriers and MIOSHA issues was tabled until May’s meeting.

 

President Berger stated that the Annual Meeting for December 2018 will be held at Canterbury Village. The Board will be meeting with the staff from there soon.

 

New Business:

  • Al Boscagia and Mark Pilot asked who is enforcing sprinkler requirements in single family group homes and child daycares. They said that Southfield is and that they are having sprinklers installed in many of these existing homes.

  • Tim Hollis made a motion to provide Dennis Smith with complimentary membership for 2018 as Dennis will be providing several training classes for our organization this year.

Motion seconded by Bruce Eck. All ayes – motion passed

 

  • Tim Hollis discussed “Mi-Career Quest” which is a career fair for high school students to get them interested in a career in one of four areas: medical, IT, construction, or manufacturing. Currently this career fair is held in Grand Rapids, but will be coming to S.E. Michigan this fall.

 

  • President Berger stated that Frank Haywood may be stepping down as Vice-President of OCBOA. He contract Frank to confirm. If Franks resigns, the Board will seek a new Program Director and the current Program Director will move up to be Secretary/Treasurer and the current Secretary/Treasurer will move up to be Vice President if so approved by the membership.

 

Close Meeting:

Motion made by George Kilpatrick

Supported by Jerome Hanna

All  ayes - motion passed.

 

Presentation: “Ethics” presented by Dennis Smith. Calss #CP17-00143, 3 Hours Administration.

                          The sign-in sheet has been emailed to those present.

 

 

Respectfully submitted,

Tim Hollis

Secretary/Treasurer